01 / How it is used
One app for every day
- records employee attendance
- tracks time spent on different tasks
- generates timesheets for customers
- manages access and records door passages
02 / Long-term practice
A proven solution from our own practice
- we have actively operated attendance systems for customers since 2002
- we use timesheets in our own company
- key parts of the code and data design are built by hand and proven through long-term use
03 / Benefits
Work anywhere, connected data
- mobile app for entering attendance, including during business trips
- mobile app for managing timesheets
- a strict client/server architecture makes it easy to extend the application and connect other systems
04 / Requirements
A simple foundation for deployment
- runs on the Linux operating system
- uses the advanced open-source PostgreSQL database server
- installation packages are available as standard for Debian distributions
- the application can also be installed on any Linux distribution
05 / Attendance
An instant overview of employee presence
The overview immediately shows who is at work and who is not.
- the overview is divided into present and absent employees
- the arrival time is shown for present employees
- the departure time is shown for absent employees
- click an employee’s name to open their detailed control view
06 / Day detail
All information for one day in one place
The control view includes door passages, the start and end of work, and recorded tasks.
- each item shows who entered or changed it
- information can be corrected or changed by users with the appropriate permission
- a forgotten arrival can be verified against a recorded door passage and added to attendance
06 / Control view
Detailed attendance control throughout the month
An authorized person, such as a supervisor or payroll accountant, can access detailed attendance in a clear graphical view.
- colour-codes presence, breaks, holidays, sickness and other types of absence, including door passages
- access can also be granted to the employee concerned
- separate employee and user databases allow an external payroll accountant to have access without being recorded in attendance
- an ordinary employee does not need web or control-view access and can view the information only on an attendance terminal
At the end of the control view, monthly totals show the expected and actual worked time, overtime carried over from the previous month and overtime transferred to the next month.
06 / Monthly overview
Company-wide input for payroll processing
The supervisor completes the monthly overview, which serves as input for payroll processing.
- values are calculated automatically and can simply be confirmed, but they can also be edited manually
- overtime can be carried over from the previous month, selected as compensatory leave or paid out
- saving confirms the control view, while locking prevents further changes
- the saved result provides a company-wide overview for payroll
07 / Timesheets
An overview of tasks in every project
Each task follows its own lifecycle. States such as open, waiting for invoicing, invoiced, closed and archived can be defined according to the company’s needs.
- start work on a task with one click and stop it with another click
- set a custom hourly rate for each task
07 / Timesheets
A work report for the customer
The summary report brings status, people, tasks, recorded time and price together in one overview.
- the output can be used to review the work and as a basis for invoicing
- the overview can also be used as an ongoing customer report
- the report can be publicly available without a password, protected only by a long, difficult-to-guess ID
08 / Mobile app
Keep your attendance on your mobile
- the mobile app always gives you an overview of your own attendance
- the mobile app is designed for maximum simplicity and single-purpose use
- you can create an attendance record even during a business trip or from your home office
- each record created through the mobile app also includes the employee’s signature, keeping potential misuse under control
08 / Mobile app
Simple installation on a phone
Installing the app on a phone is so simple that even a sheep hanging from a key ring together with an RFID chip could do it. No typing passwords and no searching Google Play.
- sign in to your attendance system on the web
- enter the name of your device, such as My phone
- scan the displayed QR code and confirm the installation in the browser
- if you lose your phone or access is misused, revoke access from the web
- when the attendance server is updated, the mobile app is updated too
08 / Mobile app
Timesheets on mobile too
The mobile app displays tasks, their status, recorded time and price, giving users an overview of work and totals directly on their phone.
- move between projects in the same way as in the web application
- start or stop a task with one click
- press and hold a task to edit it
- for simplicity, the mobile app supports only basic operations
09 / Access control
Attendance connected to door access
The system can be connected to door readers and used to manage who may enter individual areas.
- an identifier opens the door only for an authorized employee
- the door passage is recorded in attendance at the same time
- permissions can be managed by employee or group
- passage records are available in the attendance overview and mobile app
09 / Integration
We connect attendance to hardware and automation
This is an example of the solutions we can build and connect for specific needs. We use Raspberry Pi as a dedicated device connected to attendance, security and Home Assistant.
- when leaving, the terminal can record the departure and close open tickets
- it can switch off the lights and activate a configured security mode
- authorized people can be identified using a chosen method, including facial recognition
